Last Minute Event in Nashville? Here’s How to Pull It Off in 6 Weeks
Planning a last minute event in Nashville? Whether you’re organizing a wedding, a milestone celebration, or a corporate gathering on a tight timeline, you’re not alone, and most importantly, you’re not behind.
At Loveless Events, we specialize in turning “we’re running out of time” into “that was absolutely perfect.” With our six week planning guide, you can pull off a seamless, stress free event without compromising on experience, style, or Southern hospitality.
From venue to catering to a personal consultation, our team is here to guide you every step of the way, so you can focus on what matters most: celebrating.
Week One: Date and Location
Just like any event, you will need to create a budget, settle on a date, and find a venue with availability. If you do not have a set day in mind and are flexible, some venues have open dates that could easily fit into your timeframe.
At Loveless Events, we are happy to make your dreams a quick reality, working to get your event up and running within six weeks of your inquiry date. Even better? We’re offering our Saved by the Barn special, where our Loveless Barn venue rental begins at $1,000 for last minute bookings. Learn more here.
Week Two: Initial Planning
Once you have got your date locked in, your venue picked, and your budget ready, it is time to finalize your event’s theme, create a rough idea of a day of timeline, book your vendors, and draft your guest list. Working with your venue’s in-house vendors is always a plus.
Loveless Events offers a one hour consultation with our on site sales team that will give you a walkthrough of our versatile Barn venue, help dream up and plan out the best layout for your event’s needs, guide you through picking the best options from our in-house catering team, and lock in all of the extra little details that you will not have to worry about.
We work closely with both Curated Events and Southern Sky to create unique, once-in-a-lifetime events.
Week Three: Flush out the Details
You are at the halfway point in your 6 week journey to pulling off your dream event! In Week Two you created a draft of your guest list. Now is the time to finalize that list and get invitations, emails, or flyers posted and sent out! Now is the fun part: planning out your decorations and printed material needs. Do you need any directional signage, place cards, or menus designed? Where are the tables coming from? The chairs?
When you host your event in the Loveless Barn, you do not need to worry about the seating! Each booked event comes with 14 farm tables, enough space to hold all your guests comfortably, four cocktail tables to place around your events for easy mingling and quick breaks, wooden pews for longer chats or ceremony use, and up to 100 garden chairs.
Week Four: Scheduling and Confirmation
All your guest and decor details are settled! Now is the time to create your thorough day-of schedule. What order do you want each key moment to happen in? When do you want guests to arrive? Where do you want meals and breaks to fall? All things to consider when writing out your final run of show. Once you have got your timeline, it is time to update all your vendors with your final details while confirming individual schedules and needs. This is where using in-house vendors is always helpful, as your venue and on-site sales manager can handle communicating these details.
In week four it is also ideal to start reviewing RSVPs. Make sure to keep tabs on your attendance numbers, as you will need to be able to send final numbers to the caterer quickly and be able to sort out the seating chart!
Week Five: Final Details
It is the week before your event! You have stayed on top of all the planning, and now it is time to get everything as final as final can get! Chase down those stragglers dragging their feet on RSVPing and get your final numbers to your caterer and on-site sales manager so they can get your floor plan finalized! Make sure your printed material needs such as place cards and menus are prepared and ready to go! And take a deep breath, you are almost to the finish line!
Week Six: Time to Party!
Reach out to vendors one last time and review your final schedule with everyone. Making sure all teams involved are on the same page is the easiest way to make sure your event runs smoothly, which is why we always recommend having a day-of coordinator, so you can enjoy your celebration and let them handle the details.
Have all extra decor, printed materials, and miscellaneous items that you were in charge of packed up and ready to head to the venue! On the day of your event, show up to the venue at your contract start time and our talented event captains will assist you in setting up.
When hosting with Loveless Events, all the heavy lifting is done for you! The tables, chairs, and pews should be in place per the finalized layout. If rented through our team, all the extra decor, linens, and tableware should be laid out and ready to go. Our goal is to makes it easy for you to show up and get to celebrating! And don’t forget the food. Our catering team will be busy in the back getting your selected appetizers, plated meals, or buffet stations ready to pass out. No detail is overlooked with Loveless Events!
Ready to Start Planning?
If you’re looking for that in-house team to help you pull your last-minute event together then look no further than Loveless Events! We are now offering our Saved by the Barn special! With the Loveless Barn venue rental starting at just $1,000 you will enjoy:
- One-hour consultation with our on-site sales manager
- Four-hour contract time in the Barn
- 14 Farm Tables
- Four cocktail tables
- Wooden pews and garden chairs for up to 100
It’s the perfect “we’ve got this” moment for everyone who needs a little help and a lot of heart. This offer is available for new bookings made within six weeks of their inquiry date and for guest under 100.
Sound good? Reach out to Loveless Events to tour, talk dates, and get your event planned in 6 weeks.
