Harpeth Room Rental Guide
The Harpeth Room can be rented for private events for groups of up to 60 people. Loveless Events Catering provides food and beverage for this space with custom menus, or we can serve the Cafe’s famous dishes too! With private restrooms and a great outdoor patio, the Harpeth Room is an inviting space your guests will love!
Private Events are booked with a $500 Standard Venue Rental Fee, which includes 4 contracted hours in the space as well as our inventory of tables and chairs, listed below. You may add more time in the space for $150 per hour.
Our $1,500 Premium Venue Rental Fee also includes 4 tall cocktail tables with linen and a tent (with or without walls) for the patio. Premium Venue Rental may be required for all rehearsal dinners with 50 or more guests.
Click here for a PDF of the Harpeth Room Facility Guide.
Food and Beverage Minimums
(4 Hours Contract & Event Block)
| Event Day: | Minimum: |
|---|---|
| Monday – Thursday | $250* |
| Friday Morning | $250* |
| Friday Evening | $1,000 |
| Saturday – Sunday | $1,000 |
*Certain restrictions apply.
- Menu package pricing includes our inventory of flatware, glassware, china and ivory linen napkins.
Capacity and Menu Options
| Menu Style: | Available For: |
|---|---|
| Plated Dinner | less than 30 guests |
| Buffet | 60 guests or less, no bar |
| Buffet | 55 guests or less with bar |
| Buffet | over 60 guests with bar (tent required) |
| Family Style | 60 guests or less, no bar |
| Family Style | 60 guests or less with bar |
| Family Style | over 60 guests with bar (tent required) |
| Reception-Style | Less than 40 guests |
- If your guest count exceeds the maximum capacity, we cannot provide a proposal for this space.
Included Inventory
| Qty: | Item Description: | Note: |
|---|---|---|
| 60 | Contour High-Back Chairs | Comfortable chairs in a dark brown motif |
| 11 | 6′ x 30″ Farm Tables | Beautiful solid wood tables with a dark brown stain |
| 2 | 3′ x 3′ Farm Tables | Square solid wood tables with a dark brown stain |
- For private event rentals, a basic sound system is included. A 55” TV can be rented for an additional cost.